2026 Central Society for Clinical and Translational Research (CSCTR) Meeting

Speaker Forms

Thank you for participating in the Midwest Clinical and Translational Research Meeting!

Travel Reimbursement Policy

Meeting speakers will receive reimbursement of ordinary and reasonable expenses related to traveling to the meeting.  Reimbursable expenses include:

  • Coach airfare and train fare must be purchased before Wednesday, March 4, 2026. If driving, mileage will be reimbursed.
  • Up to two (2) nights stay at the official hotel, the Hyatt Place Chicago Medical District.
  • Ground transportation (taxi, Uber, public transportation, etc.).
  • Rental cars not reimbursed.
  • Parking fees.

Receipts:

  1. You are required to submit all original receipts, regardless of the dollar amount, to be reimbursed. 
  2. Retain itemized receipts for your travel expenses and include tip, if applicable, on the receipt.
  3. Electronic Receipts (e-receipts) are encouraged and acceptable to CSCTR.  
  4. Scanned or photographed paper receipts, provided it is readable, are also acceptable.
  5. Submit expenses within 30 days of the event.

Travel arrangements:

  1. Coach airfare or train fare must be purchased before Wednesday, March 4, 2026. 
    1. Fees and/or fare increases incurred due to changes in already purchased fare(s) will not be reimbursed.
    2. CSCTR must pre-approve changes to your already purchased travel itinerary for reimbursement exception.
  2. If driving, mileage will be reimbursed at the IRS rate – currently 65.5 cents per business mile driven;
    1. Submit the route (via Google Maps, Mapquest, etc.) showing the total miles between your home/office and the Meeting venue.

Hotel:

  1. CSCTR is holding a block of rooms for the speakers at the Hyatt Place Chicago Medical District. Please confirm whether or not you will need a room by completing the task on the Speaker Form by January 7, 2026, to ensure your reservation. Incidentals are your responsibility, and the hotel will require a credit card at check-in.
  2. Only hotel rooms provided via the CSCTR Room block will be provided.

Expense Form

Please download and complete the CSCTR Speaker Expense Form and return to info@csctr.org along with copies of your receipts.